Saving Grades

[staceyrebholz]

This is my first year with PowerSchool with little to no training... please be kind 🙂   Teachers already successfully entered grades for trimester 1 and report cards were successfully printed.  We use MBA plug-in Report Creator.  Teachers are now getting ready to input grades for trimester 2. 

Do I need to do anything before they begin adding grades for trimester 2 as far as somehow SAVING grades for trimester 1?  Or is that an end of the year task: to "save" and/or "store" permanately grades for students?  Thank you!

[JeffG9]

HI @staceyrebholz. If you are using Traditional grades, they will need to be stored using the Permanently Store Grades function at System>Permanently Store Grades at the end of each reporting term. This must be done building-by-building. Standards grades entered into PowerTeacher Pro will automatically come over to the Admin  side, but Traditional grades must be stored to move from PT Pro to the StoredGrades table. Once stored, you will see them on the students Historical Grades page.

[walkers1969]

What if my standard grades for elementary are not in the historical grades and when I try and store grades, they are all just dashes and no grades?

[JeffG9]

@walkers1969 Standards grades are not found on the Historical Grades page. They are found on the Standards page. A dash on the Historical Grades screen indicates a blank stored grade.

[walkers1969]

Thank you. This is our 2nd year on PowerSchool and my first year in my position, so I am learning as I go. Are Standards stored automatically from PowerTeacher Pro?

[JeffG9]

@walkers1969 Yes, Standards grades entered into PT Pro "go" right over to the Admin-side of PowerSchool. Traditional grades must be stored; this process moves them from PT Pro (PGFinalGrades table) to Historical Grades (StoredGrades table).

[walkers1969]

Thank you so much for your help 🙂

[tlord]

Hi Jeff! We have Q1, Q2, Q3, Q4, S1, S2, Y1. Last year when we stored for Q3, some grades had already been entered for Q4, and they came in averaged under Y1. Is there a way to exclude grades for the newly started Q? I thought I saw the person before me change the weight of the grades coming in from PT Pro so the new Q would be 0, then she changed it back after grades were stored. I might be wrong, but that's what I thought I saw. Thank you!

[JeffG9]

I do not follow. 

"Last year when we stored for Q3, some grades had already been entered for Q4, and they came in averaged under Y1"

What does that mean? 

[tlord]

When we stored grades for Q3, the Y1 grade was showing the average of Q3 and the few Q4 grades that had already been entered by teachers. 

[JeffG9]

Where are you looking at the Y1? If in PT Pro and/or Quick Lookup (and QLU is set to look at Current Grades), and the Y1 is set to Term Weighting and Q4 is part of the Term Weighting that sounds like the expected behavior. 

[tlord]

That is exactly it! The Quick Look Up for Y1 was set to gradebook, not historical. Can I have it set to historical all the time, or do I need to leave it on gradebook until after we store Q1 grades?

I went back in and looked and I am thinking of the historical grades page. It was including Q4. The Term Weighting makes sense. Thanks so much for your help!

[JeffG9]

How you adjust the QLU is up to your building/district. Most of the districts I work with keep all the reporting terms on Current (Gradebook) until they are stored, when they are changed to Historical, and leave Y1 at Current all year, but if you do not want to display the Y1 until it is stored that's up to you. 

[tlord]

I will leave it on current gradebook. I really appreciate your help.

[JeffG9]

@vaida This post has literally nothing to do with the topic at hand. Literally nothing.