Hide a course or make a course inactive to hide from view

[aispaulmilton]

I have over 30 classes listed but I only use one. As a teacher, how can I hide the courses I don't use? As an administrator, how can I hide the inactive courses for my teachers? I am both a teacher and an administrator.

[KritiS]

Hi @aispaulmilton 

The Teachers cant hide courses. Also please confirm that where are you trying to hide the course from? teacher portal or admin portal? To remove a course from teacher's view - admin can reassign the lead teacher for that section, for admin to make the course unavailable.

Please let us know if this helps or in case of any further queries.

[aispaulmilton]

I am trying to change the view of the "Current Classes page that the teachers view in their teacher portal.

[KritiS]

Hi @aispaulmilton 

Currently, the only possible way is to reassign the lead teacher for that section. However, we recommend adding your request as an enhancement so that teachers can customize what sections they want to hide.

You can log this as an Enhancement Request on PowerSchool Ideas Portal so that the product team can take a look at this. This article should walk you through how to raise an Enhancement Request.

[aispaulmilton]

"To remove a course from teacher's view - admin can reassign the lead teacher for that section, for admin to make the course unavailable." is not helpful. As I said in the question, I am both teacher and admin. As an admin, how do I do this?

[JeffG9]

@aispaulmilton Are you asking how to change the Lead Teacher on a section in PowerSchool?

[aispaulmilton]

No, I wasn't asking how to change a teacher. And no, I didn't want to delete the courses either. Like the title of the thread states - I only wanted to hide courses or make them inactive for teachers who don't need them. After a year of not knowing, I figured out a solution that worked for me and I thought I'd share because others might find what I learned to be useful.

[JeffG9]

I am still very confused why there were sections created of courses that were supposed to be inactive. To each their own, I guess. 

[aispaulmilton]

Someone who didn't know the program very well was put in charge of setting up all the courses in PowerSchool, and it wasn't done correctly. Someone made a mess and I was just trying my best to clean it up. It's fixed and I hope that the solution helps someone else.

[JeffG9]

@aispaulmilton If you/your district uses PowerScheduler you may have to do some cleanup in there as well, especially if you do a Load-only using the Copy Master Schedule feature. If you run the Master Schedule List report and end up with a bunch of sections of "Unknown Courses," you will need to turn the courses back "on" in the course catalog, delete the sections of those courses that you do not want, and then turn those courses "off" again. 

[aispaulmilton]

Thanks for the extra details, I appreciate it. I'll save them and add them to our documentation so hopefully it will be easier next time.

[jsonsiadek]

I changed the lead teacher but the teacher can still see the course in their list of classes in PTP. How else can we hide inactive classes from teachers?

[JeffG9]

Teachers will always see courses they were Lead Teachers of in PT Pro.

Depending on Data Reporting guidelines where you live, you could remove the teacher entirely from the section and give it to a dummy staff account.

Teachers can give the section a Custom Name in PT Pro that starts with a "z" and then use Display Settings to sort by Custom Name, which would force unused sections to the bottom of the list.

[jsonsiadek]

Thank you, I wasn't sure if there was another way. 

[jyeagle]

can someon PLEASE tell me how to HIDe the classses I will NOT teach this semester? my schedule shows every class I will be teaching this year, for the entire year!

I need to ONLY see the items I teach NOW.. please tell me a solution exists.. because it should. 

[JeffG9]

@jyeagle There is nothing you can do as a teacher, but there is a simple customization that your PS Admin can install that will filter your PowerTeacher home page for Active classes only.

https://support.powerschool.com/exchange/view.action?download.id=1105&fromSearchResults=true

[aispaulmilton · Accepted solution]

Update: I have finally figured out how to hide a course from the view to clean up what the teacher sees.

Log into the PowerSchool Admin console

1. select school and current year

2. select Systems Management

3. select Courses and Programs

4. select Courses

5. On the courses page make sure that the year is the current year and the status has active checked. This will show all the courses that a teacher sees

6. select the course you want to remove or hide from the list

7. select Availability tab

8. in the window, in the Available column, highlight the current year

9. select the single chevron pointing left to move it to the Unavailable column

10. select Submit

11. verify update was successful with green indicator

12. go back to courses

13. verify course is no longer there

14. repeat with remaining courses

I hope that this helps others. 

[JeffG9]

Those courses were supposed to be Inactive? Why were there teachers assigned to them? If they were supposed to be inactive they likely had no students enrolled in the sections at all, which means you could have just deleted the sections.