COVID-19 PowerSchool eFinancePlus Readiness Kit

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COVID-19 PowerSchool eFinancePlus Readiness Kit

PowerSchool Team

This PowerSchool Unified Administration Readiness Kit provides considerations and recommendations from PowerSchool for the Superintendents, Human Resources, Payroll and Business Office Employees using eFinancePlus.

 

After speaking with almost 200 customers we’ve heard the below items are some of the biggest challenges you’re facing as a result of COVID-19 and school closures.  We’ve put together a number of resources for you including community “office hours” where we’ll provide help on specific challenges you face.   

Please also check back in regularly or comment on the Community pages for more specific support.  If you need additional help, please reach out to your account executive, listed at the bottom, for more personalized support.

 

 

District Area

Consideration

Recommended Solution

COVID-19 Office Hours

 

HR6201:  Families First Corona Response Act (FFCA)

Pay Code / CDH Setup for Employee Pay Tracking.

Please visit office hours

eFinancePlus COVID-19 Human Resources & Payroll Registration Link

 

 

 

Accounts Payable

AP Check Processing for Non-ACH Vendors

Contact Vendors to have ACH Setup as a backup consideration for major vendors or initiate wire transfer.

 

Treasurer / Superintendent contact District Bank on processing checks to key vendors i.e. Insurance, Federal, State and Local Taxes.

eFinancePlus COVID-19 Purchasing and Accounts Payable Registration Link

 

 

 

 

 

Accounts Payable - Alternate Payment Method - Purchasing Card / Credit Card

District Credit Card or Purchasing Card for emergency purchases or payment.

 

eFinancePlus COVID-19 Purchasing and Accounts Payable Registration Link  

 

 

Procurement

1.    Confirm Entry/Approval users can access software

2.    Confirm Vendor will accept emailed Purchase Order

3.    Consider alternate option for Purchases (Credit Card Purchase)

 

eFinancePlus COVID-19 Purchasing and Accounts Payable Registration Link

 

 

 

 

 

 

Purchasing and Accounts Payable Attachments

Updating System Settings for Attachments

Creating Attachments when processing Purchases Orders and Vendor Check Vouchers

eFinancePlus COVID-19 Purchasing and Accounts Payable Registration Link

 

 

Employee Portal Activation

Ensure Employee Portal is activated to view pay vouchers, receive alerts.  Online Benefit Enrollment.

 

eFinancePlus COVID-19 Human Resources & Payroll Registration Link

 

 

Payroll – Timecards

Switch from Paper Timesheets to Google Docs for Import Batch Timecards

 

eFinancePlus COVID-19 Human Resources & Payroll Registration Link

 

 

 

Payroll - Payroll Checks

Payroll Processing

Employees remote would not have access to print Payroll Checks.

District advise employees to switch to Direct Deposit. If direct deposit bank account is not available utilized Pay Debit Card.

 

It works just like a debit card and can be used anywhere Debit Card is accepted – stores, restaurants, online retailers and even for online bill pay.

eFinancePlus COVID-19 Human Resources & Payroll Registration Link

 

 

 

 

 

 

 

Payroll Garnishments

Contact State, or 3rd Party, Agencies on how to submit Garnishment Payments. If not currently processed electronically.

 

eFinancePlus COVID-19 Human Resources & Payroll Registration Link

 

 

 

Payroll - Retirement Reporting

Contact the State regarding delay submitting Retirement Reports

Ensure processing Monthly and Quarterly reports are completed.

eFinancePlus COVID-19 Human Resources & Payroll Registration Link

 

 

Benefits / Open Enrollment

 

Enrollment Online

1.    Confirm alternate methods for Benefit Uploads/Downloads with Vendors.

2.    Confirm enrollment, or change, procedures with Benefits Vendors.

 

eFinancePlus COVID-19 Human Resources & Payroll Registration Link

 

 

 

 

 

Remote Access to PowerSchool

Customers who are on premise are recommended to contact PowerSchool Technical Service Group for assistance with setup to access district servers and Networks firewall (VPN / Secure Website Access)

 

Please Contact Support for Assistance

 

Hardware - for Remote Work

Ensure employees have laptops or computers that have access to email, ERP Software, and supported browsers for software version.

 

General Notes

 

Server Backups - On Premise Backups

Backup Process review to determine if customer not physically at the district how will backups be monitored.

Select service through TSG / Hosting for backups.

Please Contact Support for Assistance

 

Arrange for Consultant on Call:  A consultant will be available to assist as needed with processing remotely.  Please contact your Account Representative.  See Below: