parental access to update student information throughout the school year

kristilakey
Journeyman

parental access to update student information throughout the school year

Our district utilizes PowerSchool for our student demographic information.  I am having a hard time getting them to implement a way for parents to conveniently update information in their students demographics without having to come to the school.  I am sure there has to be a way.  Do any other schools have figured this out.  Is there any help or suggestions out there.  

 

Desperate for answers. 

 

Kristi Lakey, secretary at HMS

5 Replies
LynneM2
Specialist

Re: parental access to update student information throughout the school year

We use PowerSchool Enrollment for student information updates. We create the form, Enrollment embeds a link to that form in the Parent Portal. We send a notification email to the parents that this link is now activated for them to update their student contact information. 

kristilakey
Journeyman

Re: parental access to update student information throughout the school year

thanks, we use PS enrollment for new students.  We also have a form Returning student, but this is not active.  Our IT department continues to tell us to us this is not activated for returning student updates.   Where is the form located that you utilize?  Did you create this or did our IT department do this for you.  We have been fighting this battle for over a year.  

 

Or is this a plug-in?

 

 

thank you for your response, it is pointing us in a good direction 🙂

LynneM2
Specialist

Re: parental access to update student information throughout the school year

The form we use is within the Enrollment platform. If I remember correctly, we use the Information Update in place of the Returning Students.  Our Information Update form has the same contact information layout as our new student form.  The student information is pre-populated and cannot be edited, the parent just updates the emergency contacts. The address can be updated if needed and the associated residency documents are required for upload if the address is changed.  The email we send out references their parent portal account, but if they don't have a parent portal account, they can still update via the Enrollment link with a 'snapcode', but we strongly encourage the parent portal account.

I hope this helps. We have been using this for 3 years and are still working through some issues, but it gets better every year. 

kristilakey
Journeyman

Re: parental access to update student information throughout the school year

this makes perfect sense, IT started to implement this at the end of the year and we had it almost working then they dropped it.   I appreciate your input so much.  This is going to help a lot. 

 

I appreciate this, have a great day. 

 

Kristi

 

kristilakey
Journeyman

Re: parental access to update student information throughout the school year

Lynn, is there anyway you can take a snap shot of the actual LINK in the for the UPDATE INFORMATION and also a copy of the actual CONTACT form you use to update.  

kristi.lakey@ksd.org 

 

I need to show proof this is doable in Power School.  Thanks so much for your help.

 

Kristi Lakey

Highlands Middle School 

Secretary