Accounts Payable

[Samandnorah123]

My cheque run did not process properly due to an error with my printer. The 1st batch of cheques printed but could not mail them to the customers. I did a reprint of the APR and it was a success. My question is: What do I do with the 1st batch of cheques that did not print properly?  Do I just file them with a note that says "error when printing" or is there something else I have to do? I have search the Powerschool Community & am at a loss. Please give your feedback.

Thank you.

[kcrable · Accepted solution]

Did you void the checks when Efinance asked " did the checks print OK"? If so, then the checks are voided in Efinance. If you did not - then the checks do not exist in Efinance. Are the check numbers on the reissued AP checks accurate? Either way  I would keep those checks - stamped VOID - as the auditors may question the gap in reconciled check numbers. 

Hope this helps!

[BishalG]

Hi @Samandnorah123,

Thank you for reaching out to the PowerSchool Community.

To better assist you, would you please confirm the name of the PowerSchool Unified Administration product that you are using?  The product name will be along the lines of PowerSchool eFinancePlus, PowerSchool atrieveERP, PowerSchool BusinessPlus, etc.

[Samandnorah123]

PowerSchool atrieve

[BishalG · Accepted solution]

Hi @Samandnorah123,

Thank you for confirming the product.

With regards to AtrieveERP, there is nothing more to do.  There may be a process that your district follows to audit void cheques, the auditors may want to save those cheques to keep track of them.  We recommend checking with the district's Designated Support Contacts to find more about the followed process.

[Samandnorah123]

Thank you as well for the feedback.

[kcrable · Accepted solution]

Did you void the checks when Efinance asked " did the checks print OK"? If so, then the checks are voided in Efinance. If you did not - then the checks do not exist in Efinance. Are the check numbers on the reissued AP checks accurate? Either way  I would keep those checks - stamped VOID - as the auditors may question the gap in reconciled check numbers. 

Hope this helps!

[Samandnorah123]

Thank you, that is what I thought as well with the auditors.

Thanx for reaching out.