gpa_potentialcredits are 0 for each marking period in current year — how to fix?

[denn333]

Root Issue: gpa_potentialcredit() outputs 0s for marking periods for the current year. So when PowerSchool multiplies historical grades from early marking periods by gpa_potentialcredit(), it's adding in 0's.

The Unwanted Effects: 

(A) This year's marking periods that are already "historical" have weighted GPAs of 0.
(B) The cumulative weighted GPA does not include any of the current year's marking periods — so it doesn't update. 

Things I tried that don't really work:

(1) We did set up a "Projected" GPA, but it includes the active marking period, which is misleading, especially at the beginning of the term.)

(2) Removing the weights — it gets the current year, but we want the weights since courses range from 2.5 to 100 credis.

My guess is that there is another way or a workaround. Hmm... Any advice?

[JeffG9]

Sounds like your courses do not have credit on them or grades were stored without Potential Credit. I would re-store grades properly. 

[denn333]

Thank you, Jeff. I don't do that step, so it never occurred to me that this was an option that someone needed to actively set. I appreciate you pointing it out.

You said "I would re-store grades properly". Is that a complicated step? Or would the person who stores the (historical) grades likely know how to do that? (While we're at it, I would like them to include the Added Value — they missed that as well.)

[JeffG9]

Storing grades is a fairly simple process but there are a lot of options on that page and things do get missed/messed up. See the attached screenshots; It is possible someone accidentally stored grades with no credit or with 0% of credit. It happens.

When storing grades the Added Value will be stored on the grade automatically--it is pulled from the Course settings just like the credit value would be. I have attached a screenshot of that page as well. 

[denn333]

Thank you — I did know about the Value Added setting, but the pictures with the potential credit highlighted are new to me, and I appreciate you showing that! They had forgotten to put Added Value into the Course Settings, and although we fixed that for the long-term, the first two marking period grades were stored without.  Is it easy to re-store the first two marking periods, both to fix potential credit and to fix the Added Value? I thought it was a DDA thing, but that sounds like it could be harder...

[JeffG9]

You can click "Show All Terms" on the store grades page for previous terms, but the issue you may run into is enrollment--students that added or dropped classes in the past. 

If it were me I would adjust the Added Value and Potential Credit on the previously stored grades via DDA.