W-2 RETIREMENT PLAN BOX

[AmyK2]

Why did some of my employees not have the "x" marked in the Retirement Plan box? (under box 13)

Nothing has changed for them and I certainly didn't make any changes to our system.

I've been reading about possible implications if the "x" is not there.

Anyone else run into this, or even noticed?

[kcrable · Accepted solution]

The only thing I can think of is that you didn't get all of PSERS/VOYA deduction codes(for PA districts) when you set up the employer paramenters for W2 processing.  Did you have any new deduction codes for retirement?  My guess is you will have to prepare W2Cs for the affected employees.

[AmyK2]

There were quite a few deductions that were dropped due to an upgrade through Powerschool.  Because of this, I had to manually enter the dropped ones all over.  I then purged and started the process over.  I did  not have anything sent out then, so I did 'nt have to prepare W2C's.

[cackerson]

We have run into this as well.  Every other year, all our employees who contributed to our pension system had this box checked, and this year, only individuals who had a traditional IRA had this box checked.  I was curious if this should have always acted this way, or if it is an error on the system's side for 2024.  I am starting to have employees question this.  I have heard from other counties that PS does not know why this didn't act the same as in the past.  This would be an awful lot of corrected W2s to issue if this is in fact incorrect.  Have you heard anything else about this?

[AmyK2]

My understanding is that if the employee have a retirement plan, that this box must be checked.

I'm assuming that you may have had some drop off due to the upgrade as well.  You literally have to start all over adding in the boxes and going through every step in the W-2 steps.  

The only thing you may not be able to do is purge and start over if you've already made changes.

[cackerson]

Yeah, I actually just tested it in our training database, and it doesn't look like there would be any way for us to program the system to add this, and we would have to go and add them all manually.  They need to fix something for next year.  If we have the deduction codes listed as our pension codes in the W2 setup, then they should be populating that box just like they have been in the past.  I'm not sure why they changed it to not include the pension codes.