Printing bulk/batch of IEPs and IEP Progress Reports

mlmelendez
Padawan

Printing bulk/batch of IEPs and IEP Progress Reports

Hello,

I am trying to find a way to print all student IEP Progress Reports and all IEPs as a batch. 
Can anyone tell me how to do this?

1 Solution
jamiem7
Lead Community Moderator
Lead Community Moderator

Thank you for providing the screenshot!  It appears you are using Special Education.

 

Please follow the steps below to print IEPs and IEP Progress reports in bulk.

 

Navigate to:

Home page> reporting> standard reports> new list report

(for type of information select "students) > Documents..." and "IEP"

 

Next, you will want to set up a selection criterion for the students in which you want to print progress reports
and choose finish editing

 

Choose "more..." > bulk print setup> click the checkbox for a progress report, then fill out the document selection criteria. ( Use the query of ID IS NOT EMPTY).  Here, the list of documents and students that met your criteria should populate and be available for bulk printing.


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21 Replies
jamiem7
Lead Community Moderator
Lead Community Moderator

Thank you for reaching out in the Community!

 

We will be happy to look into this with you.  Would you provide the name of the product in which you are attempting to pull a report for IEP progress?  Are you using Special Education or PowerSchool SIS?


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mks4
Padawan

Did you ever find a solution?

Can you please post. Thank you.

mlmelendez
Padawan

I have not found a solution. I will post if I find out how. 

mlmelendez
Padawan

Please check out Jamiem7 ' s  response.

I was able to generate the bulk file!!

Thank you Jamiem 7 !

jamiem7
Lead Community Moderator
Lead Community Moderator

That's Awesome!  I'm glad we were able to assist printing bulk files.


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jamiem7
Lead Community Moderator
Lead Community Moderator

 Would you provide the name of the product in which you are attempting to pull a report for IEP progress?  Are you using Special Education or PowerSchool SIS?


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mlmelendez
Padawan

 ssm.JPG

I am not sure which one it is but it has the PowerSchool logo 

ssm.cps.edu

 

jamiem7
Lead Community Moderator
Lead Community Moderator

Thank you for providing the screenshot!  It appears you are using Special Education.

 

Please follow the steps below to print IEPs and IEP Progress reports in bulk.

 

Navigate to:

Home page> reporting> standard reports> new list report

(for type of information select "students) > Documents..." and "IEP"

 

Next, you will want to set up a selection criterion for the students in which you want to print progress reports
and choose finish editing

 

Choose "more..." > bulk print setup> click the checkbox for a progress report, then fill out the document selection criteria. ( Use the query of ID IS NOT EMPTY).  Here, the list of documents and students that met your criteria should populate and be available for bulk printing.


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View solution in original post

mlmelendez
Padawan

Thank you!!! 

I am almost done. I just need to complete the selection criteria. 

I am not sure what criteria I need to select if I want all students with an active IEP.

I did place a check on "Include Only 'Current Year Students' Students"

ssm2.JPG

mlmelendez
Padawan

I entered the criteria 

Last Name is not empty

I'm waiting to see if it populates the report.

TraceyG2
PowerSchool Champion
PowerSchool Champion

How do I make only 1 Progress Report per page?

mlmelendez
Padawan

When you get to the last step,

 

You will have two options for the Print Method

1 - Print documents one at a time (if you want numbers to start at #1 for each document)

Choose this one. You will have to hit next each time to quickly get to the next document

 

2 - Print documents in one or more batches sized for your browser (if pages are of no concern)

mlmelendez
Padawan

I am finding that the bulk batch does not automatically create a page break when a new student document generates. Is there a setting I can adjust to insert a page break?

AbrittyB
Community Support Expert
Community Support Expert

Hi @mlmelendez,

 

Bulk batch should print every document for a particular student on a new page by default. The format where a new student document prints in a new page should be visible when a preview of the batch print is generated. To see the preview of the bulk batch document, please click on the "print this document" option available at the top of the document page.  

 

 

AbrittyB
PowerSchool Community Moderator
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bkdavis04
Rookie

Hello,

Thank you for this helpful post.

I am following the directions you gave, however I get stuck after I select "Standard Reports".  The instructions say to select "new list report" but I don't see this option.

I have taken a screen shot to display what I see after selecting "Standard Reports".

Thank you!

Kari

Power School Screen Shot.PNG

mlmelendez
Padawan

Hi,

I'm not sure if it's an issue with rights/permissions?

This is the screenshot of what I see on my end

 

ssm.JPG

AbrittyB
Community Support Expert
Community Support Expert

Hey @bkdavis04!

 

If the option to create a "New List Report" is not visible in your Special Education account, the reason might be that the required permission is not assigned with your account. I recommend reaching out to the Designated Support Contact within the district to assist you edit your account settings.

 

 

 

AbrittyB
PowerSchool Community Moderator
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If the answer helps solve your issue, please select Accept As Solution on their post so others can see the solution, too!

JHLedbetter
Rookie

Hey @jamiem7 

 

I am trying to create a report where I can print progress reports in bulk. I'm following you steps, but I'm stuck with this part. Can you tell me what to put in the selection criterion and/or which boxes to check below. Thanks!

 

Screen Shot 2020-10-08 at 10.35.34 AM.png

SowmyaN
Expert

Hi @JHLedbetter 

 

The selection criteria depends upon what specific IEP records you want to be returned.

 



Sowmya Karmel
PowerSchool Community Moderator
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jomalleylmtsd
Recruit

Are there directions as to how to write the criteria.  I am using PSSP.

 

Thank you.