Add/Drop Notifications

[JulieValverde]

Our school is in the process of leveling classes to evenly distribute enrollment amount the teachers. Sometimes they notify the student, often they do not. I asked the admin if there was a setting in the system that would generate an automated message notifying teachers of adds/drops. Their response was that this is not a feature in Powerschool. I find this very hard to believe and wanted to confirm it within the community. Does anyone know if this is possible? It would be great if teachers received an email informing us that a student has dropped our class, changed class periods, added our class, etc. At my previous school, we used another platform but it did generate an email notification. If you know of the setting, could you please post instructions or a cheat sheet for how to turn this on. Thank you in advance!

[jamiem7]

Thank you for posting in the PowerSchool Community!

To allow Community members to further assist, would you please provide the PowerSchool product in which you are requesting teachers receive notification for students that are added and dropped for classes, for example, Unified Classroom or PowerTeacher Pro?

[cscoles]

Hi!

I'm a PowerSchool admin at a different school, but I have the same question. Our guidance department is very busy and often forgets to notify the teachers of add/drops, so having the system automatically generate emails to notify teachers of such would be very helpful. We are using PowerTeacher Pro

[BishalG]

Hi @cscoles,

PowerTeacher Pro version 19.4.5.0 and above have the functionality to display a notification alert under the student's name when a new student is added to the class.  However, the system does not display a notification when a student drops a class.

I have submitted a feature request with the PowerSchool SIS Development team on your behalf to include the functionality to enable notification as well as email alerts when a student drops a class.  The product team will assess the feasibility of the feature before implementing it.

[jweeks]

Is there a specific request for this in the ideas portal so it can be voted up? I can't seem to find it.

[ElstonS]

Hi @jweeks, 

The idea to generate an automated message notifying teachers of adds/drops has been shared with the SIS product team on your behalf. Since then, we have implemented the PowerSchool Ideas Portal where users can share their ideas with the product team directly, vote, and review the status of ideas. I recommend adding a new idea on the Ideas portal by clicking on this direct link.

[breasmith]

has this happened?  the alert when a student is dropped from a class?

[AprilC1]

How do you set up the notifications in PowerTeacher to do this

[AprilC1]

I need this as soon as possible and thank you.

[Reshma]

Hi @AprilC1,

To assist you further with the query you are having, would you please confirm if you were trying to set up the notifications to display an alert when a new student is added to the class or drops a class?

[ckelley]

Has this happened yet? The system used to send emails to teachers when a student was added or dropped. If it has been added, how to you activate/enable it? Thank you!

[JennaR3]

I believe you are referring to this: Start Page --> School Setup --> Miscellaneous --> Email teachers academic records of students newly enrolled in their classes

[ANStech]

Hey,

I was wondering if you found this to be helpful when enrolling students?

[JennaR3]

Yes and we installed a plugin on our server "PHM New Student Email Notification" that emails people when students are transferred in and out of the school. Between that and the academic records, everyone feels really informed now. 

[CaitlynW]

Jenna,

What is the plugin and how do I find it? I would love to provide this level of communication with our teachers.

Thank you!
Caitlyn

[JennaR3]

Hi!

The "Start Page --> School Setup --> Miscellaneous --> Email teachers academic records of students newly enrolled in their classes" is built into powerschool. 

And the plugin is called "Student Enrollment Email Notifications" and is located here: https://support.powerschool.com/exchange/view.action?download.id=963&fromSearchResults=true

[CaitlynW]

Jenna, 

I am not finding "School Set Up" as an option from my left menu. Is that a subcategory of "School Management" or "System Management" ... or do I need to change to the District level?

[CaitlynW]

Jenna, I cannot locate this on the newer user interface. If you are able, can you provide the steps in the new UI?

[JennaR3]

I'm not sure where it moved to either -- I'll see if I can find out really quick

[JennaR3]

School Management --> Display Preferences --> Additional Preferences --> Email Teachers Academic Records of Students Newly Enrolled in Their Classes

It is the MOST random place for this -- IDK what powerschool was thinking on that one

[CaitlynW]

THANK YOU! I was searching everywhere and never made it there.