Q: I want to create progress reports for my students using my Traditional Gradebook. How can I create and distribute them in PowerSchool Learning?
A: The Traditional Progress Report tool is a great way to review students' progress and share this information with students and their parents. Progress reports can be created and then published when you are ready to share them with the students in your class. Students and Parents in the roster can then be notified of the available Progress Reports using an Announcement or the Email Roster feature.
Creating, Viewing and Publishing Progress Reports
1. In your class, go to the Grades tab and select Progress Reports from the Reports dropdown menu.
2. To create a new report, click on New Report.
3. Then, select the Gradebook you want to use for the report. (Note: if you want to create a Standards-Based Progress Report, that process is described in a separate article.)
4. If you're using Roster Sections, you'll need to set which Sections are included in the report.
5. Select what kind of Progress Report you would like to create, then click Next.
- Full Report - Includes all terms and grading periods in your gradebook
- Term Report - Includes all grading periods within one term
- Grading Period Report - Includes scores for a particular grading period
If you select Term Report or Grading Period Report, you will be asked to choose which term or grading period you would like to include in this report.
6. Once you have selected the type of report, you will be able to select what other pieces of information you would like to include in your report.
- Grade Summary - This will show only the overall grades.
- Grade Details - This will show grades for individual gradebook entries. Selecting this will also give you the option of choosing a specific range of dates to be included.
- Category Subtotals - If you are using Categories in you gradebook, this will put the subtotals for each category into the report.
- Unpublished Grades - This will include all grades in the gradebook, including those that have not yet been published.
- Comments - Here you can include comments made for the Grading Periods and Terms.
- Detail Comments - If you choose to include comments for grading periods and terms in the report you can then also choose to include comments for individual gradebook entries.
- Grade Notation Keys - This will put your Grade Notation Set into the report as a key.
7. Next, you can keep the default Report Name or input your own.
8. Select how you would like the student's names to appear in the reports.
- Name - Full name of student as entered in PowerSchool Learning
- Name & Student ID - Full name plus Student ID
- Student ID - Only the student ID will be on report
Note: Student ID corresponds to the display ID imported by your school or district. If your school has not imported a value for this field, this data may not be available.
9. The newly created report will now appear on the Drafts tab in the Progress Reports list. To view the individual student reports, click on the title of the Progress Report.
10. This shows a list of all the students in the class. From this screen you can view individual reports by clicking on the student's name. You can also Print All of the reports in one document or Print individual student reports.
11. Once you are ready to make the reports available to the students, you can do so by clicking Publish.
12. Select when you want to make the reports available.
- Anytime - The reports will be available to students immediately
- From (date and time) - The reports will become available to students on this date at the selected time.
13. Students will then be able to access the report from the Reports listing under the Reports area of the Grades tab.
Note: Items in the Progress Report are list chronologically by due date. If the item does not include a due date they are listed alphabetically.