How to email a class using PowerSchool SIS

[jeanj28]

I work with admin access using PowerSchool SIS.  Does anyone know how to send an email using a classroom roster?  I've gone into the teachers schedule and can see the list of students in enrollment.  What do I do from there?  Or am I going to the wrong page?  Thank you in advance.

[DanM3]

There are a number of customizations in PowerSource that will help create a class email list to use either in the teacher's email client or using web email. You can't send it via PowerSchool itself, but copy and paste.

Download ID 1026

Download ID 1013

[jeanj28]

Clarification:  How do you get the email addresses of the students from a particular teacher's class roster?

[DataJeannie]

If you have view only access to PowerTeacher Pro, you can do this:

Once in PTPro

Reports

Student Roster Report

Criteria Tab

* Report title

              Defaults to "Student Roster Report", but can be changed

              Don't use / \ . in the title.  If doing a date, use mm-dd-yyyy or similar

* Select classes

* Choose a layout (how you want the list sorted)

* In the dropdown next to Columns -- Add Columns

* Choose Guardian Email from the list

* (You could also choose home phone if you also wanted to make a phone list the same time)

Students Tab

* Unselect any students who shouldn't be on the list for whatever reason

* Can include dropped students if needed

Format Tab

* Choose Landscape or Portrait 

* Change Output from PDF (if defaulted) to Excel

* Can play with the other settings, but none of them needed for this

Once completing processes in all three tabs, click Run Report.

How the report is accessed has changed from version to version:

* 19.11.2 -- Click View Reports at the bottom

* Version before that -- Report would end up in the Report Queue of the user, whether the teacher or the admin side view only user

* Version before that, it would just prompt you to download

I do a PowerPoint on this every year at my new teacher trainings.  🙂

Hope it helps!

Jeannie

[DataJeannie]

Once in PTPro

Reports

Student Roster Report

Criteria Tab

* Report title

              Defaults to "Student Roster Report", but can be changed

              Don't use / \ . in the title.  If doing a date, use mm-dd-yyyy or similar

* Select classes

* Choose a layout (how you want the list sorted)

* In the dropdown next to Columns -- Add Columns

* Choose Guardian Email from the list

* (You could also choose home phone if you also wanted to make a phone list the same time)

Students Tab

* Unselect any students who shouldn't be on the list for whatever reason

* Can include dropped students if needed

Format Tab

* Choose Landscape or Portrait 

* Change Output from PDF (if defaulted) to Excel

* Can play with the other settings, but none of them needed for this

Once completing processes in all three tabs, click Run Report.

How the report is accessed has changed from version to version:

* 19.11.2 -- Click View Reports at the bottom

* Version before that -- Report would end up in the Report Queue of the user, whether the teacher or the admin side view only user

* Version before that, it would just prompt you to download

I do a PowerPoint on this every year at my new teacher trainings.  🙂

Hope it helps!

Jeannie

[DataJeannie]

Alternately, use either DEM, Quick Export, or an Export Template to pull a list.

GuardianEmail

Last_name

First_name

Home_room

Home_phone

etc.

Pull by classroom or sort in Excel after pulling the data.

Then copy/paste into Email 

** Use BCC for families and To: yourself **

[MDeFore]

Easy

Have your sis admin download and install the build email lists plugin (you may already have it)

In ps admin, teacher schedules, select roster for section..."make current student selection"

Once those students are selected, use the Build Email Lists function

[BHRSD]

Hello DataJeannie,

My teachers don't have a 'Student Roster Report" in their dropdown list of reports.  How can I make that report available to them?

Thanks.

Peter

[BHRSD]

figured it out...

[Shane-Whitford]

We have the plugin from PowerSource made by Steve Deibert called AngularJS Build Email Lists. It works great! 

I also discovered if you are in PowerSchool Learning class you can go to Edit Roster> Print> Print to PDF and get a digital copy of your emails. Not as good as the plugin but works in a pinch.

[DataJeannie]

I just added the plug-in.

I was worried that I would have to set it up individually for all 20+ of my schools on the server, but it appears that once I did one, it worked for all of them -- or maybe my choices are just basic.

I've been doing things the old school way forever -- it's nice to have a new tool to share with my schools.

🙂

[DataJeannie]

We updated to 20.4.xxx over the summer -- now there's an option to email out of PTPro itself!

Sooooo handy!

[archw]

Hi Jean, 

I'm a teacher with both SIS and LMS access and find the LMS side SOOOO much easier to email with, however, my district has enabled an app called BrightArrow that allows us to email just students, just teachers, or both.  It automates the emails so that they come from a district account rather than our personal/district email addresses.  However, parents can reply back to just us, so it isn't a completely non-reply account.

This is what the BrightArrow app looks like on our side:

[Renee13]

Our district uses BrightArrow.  Hopefully it is ready for us to use in this way in Power School.

I guess I need to email our Tech Department.  Thanks