Importing Accounts and Classes into PowerSchool Learning
For many schools, a Student Information System (SIS) acts as the heart of the academic computing environment. Because, student information, like student names, rosters and classes, is equally important to PowerSchool Learning we offer several methods of integrating with your existing SIS system that we collectively refer to as Domain Imports.
If you can export data from your SIS into a CSV file, the simplest way to import data into PowerSchool Learning is use CSV Imports. There are several ways to run CSV imports:
Manually importyour rosters once,then use the PowerSchool Learning web interfaceto maintain the info after the initial upload. This works well in small schools where teachers and a few technology staff members are entrusted to maintain their own student information over the course of a semester.
Manually importyour rosters once,then use the PowerSchool Learning export featureto maintain your rosters as a comma-delimited text ﬁle. This can work well for schools who don't see a lot of changes in rosters over the course of a year, and don't want to deal with the hassle or expense of setting up an auto-update solution.
Set up anautomated importbysending the CSV import file via SFTPor making it available over a VPN. Once conﬁgured this method is likely to be the most hassle-free. PowerSchool Learning offers a solid VPN solution through their association with Rackspace, the world's leader in hosting. Rackspace can help setup and monitor the VPN's security settings.*
To help you figure out what information you will need from your SIS to begin the import integration please read our CSV import specifications (Full Import,Partial Import,Full Import Version 2, orPartial Import Version 2). You can also download a sample import file (FullorPartial) that may help you better understand the specification. Both of these files can also be found by signing in to the Domain Control Admin, then under the Manage Domain menu choose the Imports option, and then select New Import.
School administrators can perform a manual import at any time. First login to the Domain Control Center for your domain. Under the Manage Domain menu choose the Imports option. Simply follow the on-screen prompts to upload an import file. Again, please be sure you've read & understand the CSV import specifications (Full Import,Partial Import,Full Import Version 2, orPartial Import Version 2) before you start your first import.
If you're interested in setting up an automatic import process, please contact your School Advisor.
Schools and districts upload the full list of the users, classes and rosters that they wish to have active, and the Full Import compares it to the data in the database and adds, updates, or disables any items that do not match.
TheFull Importworks best for schools and districts that pull information from a single Student Information System (SIS) and do not want to have to touch the import once everything is set up.
Partial Importonly adds, modifies or deletes entries that are mentioned in the import. Schools or districts only upload what has changed.
ThePartial Importworks best for schools and districts that pull information from many systems, and thus want a simple means of changing only what is included in the import files.
If it's important to you that changes made in your SIS are instantly reflected in PowerSchool Learning, we also offer an API that can handle imports & exports of student, roster and class details. For more information feel free to check out ourfull API documentationand get in touch with your School Advisor to get started.
Clever Importautomates the data extraction and import of select SISes. Essentially you will only need to go through the Clever setup process and continuously ensure your SIS data is correct.
TheClever Importworks best for schools and districts that:
a.) have difficulties exporting data from their SIS b.) have a Clever supported SIS c.) do not wish to have parents imported into PowerSchool Learning d.) have five physical sites/organizations or less*
*Note: Clever is not available for districts with more than five organizations.
For more information on the Clever Import please readthis article, and reach out to your School Advisor.