Q: I'm getting close to my storage limit, what can I do to limit my storage needs?
A: Linking to and embedding remotely stored content and resources is a great way to limit your storage needs.
Note: While this article is designed for Solo Teacher Accounts, the storage tips below can be used by All PowerSchool Learning Teachers.
Check on your current Storage Usage
Click on your Avatar > My Information
Here are a few tips that you might want to consider:
Embed Video instead of uploading to your Class
Videos embedded from outside services like YouTube or Vimeo don't count towards your storage limits. Some of these service providers allow you to create a free account and upload videos directly to the internet.
Once you've got those videos online, you can use our Embed the Web Block to share that content with your Class. Embedding videos and other large files can greatly reduce your storage needs.
Store large files with services like Google Drive or Dropbox
Large files, like image and video rich slideshows can take up a lot of space. If you find yourself sharing a lot of these sorts of files with your class, you might want to consider storing these documents in a Google Drive or Dropbox.
As a Solo Teacher, Students that are enrolled in your Active Classes are counted towards your subscription. Keeping your Class Rosters up to date can prevent you from needing to move up in subscription level.
The total number of Students is reached by counting each Student enrollment and invitation for each Active Class. This means that a Student is counted if they have been invited to the Class, but have not yet accepted the invitation. It's also important to remember that a single Student is counted twice if they are enrolled in multiple Active Classes!
Following our best practices for moving into a new term is a great way to manage this aspect of your subscription!
Export Gradebook and remove old unused Classes
If you have a lot of Class Content in old Inactive Classes, you might want to consider Exporting or Printing the Gradebook and removing the old unused Classes.
Note: This technique does delete student data and interactions that cannot be recovered once removed, please make sure that you won't need to investigate any student interactions before taking this approach!