Disabling student access to distributed Google doc after due date/time passes?

skrishna
Specialist

Disabling student access to distributed Google doc after due date/time passes?

Hi all -

 

So when a teacher assigns work on Learning (via Google docs) and lets each student get their own copy of it, is there a way the kid can no longer add content to that document once the due date is over? Since the student becomes the owner of the document what options does the teacher (as the Editor) have in ensuring they are assessing the version which was the final saved version before the due date/time?

 

Any insights into how people have used this feature would be much appreciated.

 

Thank you.

 

Shashi

3 Replies
Community Moderator JanD
Community Moderator

Re: Disabling student access to distributed Google doc after due date/time passes?

Hello Shashi -

 

Thank you for your post in the PowerSchool Community. 

 

Since your question is related to Google Docs, and not the actual Learning Product, we can only provide you with our recommendations regarding the sharing of documents on Google Docs. 

 

There is an option, in Google Docs, to view the history of a document.  By using this option, you are not actually preventing the student from making additional changes to the document after the due date, but you are able to see each individual update made to the document based on the date and time.  You would be able to select the most recent version that was edited prior to the due date.

 

Also, below is a link to a resource on Google Docs regarding the sharing of files and ways to prevent updates to those files.

 

https://support.google.com/docs/answer/2494893?co=GENIE.Platform%3DDesktop&hl=en

 

We hope you find these recommendations helpful.  Please let us know if we can be of further assistance.

 

We appreciate your participation in the PowerSchool Community.

 

JanD

 

PowerSchool Community Moderator

 

Remember to give Kudos to suggestions that help you! If a suggestion solves your issue, please select Accept As Solution on the post so others can see the solution, too!

 

 


@skrishna wrote:

Hi all -

 

So when a teacher assigns work on Learning (via Google docs) and lets each student get their own copy of it, is there a way the kid can no longer add content to that document once the due date is over? Since the student becomes the owner of the document what options does the teacher (as the Editor) have in ensuring they are assessing the version which was the final saved version before the due date/time?

 

Any insights into how people have used this feature would be much appreciated.

 

Thank you.

 

Shashi


 

 

JanD
PowerSchool Community Moderator
JamesLDub
Journeyman

Re: Disabling student access to distributed Google doc after due date/time passes?

Hi Sashi, 

 

Using the document history, as mentioned, does often meet these needs, but sometimes it requires many time-consuming steps or an unnecessary battle with students about best pratice, depending on the nature of the work. 

 

One work-around I've used is to require students to make me the owner of their document by editing the "share" settings. I walk them through this process the first time, reminding them that this work is not considered submitted until the change has been made. Then, when I'm reviewing it, I can go in and restrict their access to ensure the feedback or mark I give reflects whatever is on the document, and it doesn't require unnecessary sloothing. 

 

This also works well with formative work because I can restrict the student to view-only while I review it, which means I can add comments without them seeing them right away; plus, if I don't complete it in one sitting, I won't return to an entirely different piece of work. Once I've reviewed it, I change their access back to "can edit", often providing a summative comment about their work and what to focus on as they move forward with the "add a message".

 

I hope some of these suggestions help! 

Highlighted
skrishna
Specialist

Re: Disabling student access to distributed Google doc after due date/time passes?

Hi @JamesLDub - Thanks. That actually does help. Have shared it with the teacher who had this problem. The workflow piece of it is the most important one. Good to know.

 

Shashi