Submitting and Approving an Item

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*Note: Each district addresses the item writing and approval process differently. Not all users within a district have permission to approve items. Some districts require that all items be approved by an administrator prior to becoming available for use on district tests. For any questions regarding security roles, please contact IA or the district/school administrator.

An item must be approved to be used on an exam. To be submitted and approved, an item must meet the following requirements:

a. The item must be assigned to a standard or indicator.
b. The stem, answer, and answer option fields must contain text or images

*Note: Not all users have the security role required to approve items.

To submit and approve an item:

1. Right-click on the item and select “Submit” from the drop-down list.


Submitted items appear in red. Approved items appear in black.

2. To approve a submitted item, right-click the item again and select “Approve.”


To submit and approve an item in a single step, right-click on the item and select “Submit & Approve” from the drop-down list.


*Note: The user can also submit and approve items by clicking on “Menu” and selecting “Submit” or “Approve” from the drop-down menu.

To quickly review, submit and approve items from a single standard,
1. Right-click on a standard or indicator and selecting “Review Items” from the drop-down menu.


2. This feature allows the user to scroll through each item individually, and submit and/or approve them. Click the “Item Menu” button at the top of the window, shown circled in the following image. Select “Submit” and “Approve” from the drop-down menu. Click the arrows in the lower left corner, indicated by the pink arrow, to navigate through the items.