topic Re: New Terms in Community Forum

New Terms

apsaunders — Tue, 30 Apr 2024 21:53:09 GMT

We have implemented a new series of class that do not follow our normal quarters. We are keeping the quarters for some classes. I have set these up on the live side and on Powerscheduler, but I keep getting the following error message:

Data Error Extra terms found: In term portion #4, 8 terms defined. (ExtraTermsFound)

What am I missing that I need to do to make this work?

Re: New Terms

DanM3 — Wed, 01 May 2024 03:31:25 GMT

Can you take a screenshot of your years and terms for 2024-2025 in PowerScheduler and the live side for 2024-2025? That will help people troubleshoot your issue.

Re: New Terms

apsaunders — Wed, 01 May 2024 11:21:38 GMT

Re: New Terms

DanM3 — Wed, 01 May 2024 19:49:28 GMT

Wow, I definitely see the problem. With Reporting Terms under grading you can over lapping terms (we use Trimesters and under T1 we have P1 which is the first six weeks and then T1 which is all 12 weeks.) You can't do that in Years and Terms (live side or PowerSchedule) because you get the overlapping issues.). Not sure how to fix it but I would recommend three things: 1) Place this question under PowerSchool SIS Administrators forum. Most admins don't follow the general Community Forum because ANYONE can post. 2) If you are a member of PSUG, you could also post it there. 3) If you are the Technical Contact for your school/district, give support a call.

Re: New Terms

apsaunders — Thu, 09 May 2024 13:59:24 GMT

Apparently I don't have access to admin boards. Is there a way to delete terms (on the live side and PowerScheduler) once they've been created as long as they aren't associated with anything?

Re: New Terms

JeffG9 — Thu, 09 May 2024 15:02:59 GMT

You can do it in DDA, but be very very careful.

Re: New Terms

apsaunders — Thu, 09 May 2024 15:09:46 GMT

Since I'm very new to this, what do you mean by DDA?

Re: New Terms

JeffG9 — Thu, 09 May 2024 15:24:04 GMT

It is a "version" of DDE (Direct Data Export) called Direct Data Access. It's for advanced users only and you can cause some serious damage to your database if you do not know what you are doing.

Re: New Terms

apsaunders — Thu, 09 May 2024 15:29:27 GMT

I think I'll steer clear of that. If I leave them in but don't use them, will they cause a problem or error?

Re: New Terms

JeffG9 — Thu, 09 May 2024 15:51:47 GMT

I would contact your PS Admin if you have one and ask them to correct the issue if you need to delete them. If not, contact PS Support and they can likely do it. You could also just edit the dates so there are no gaps or overlap in your terms.

Re: New Terms

ZDiggs7 — Tue, 29 Oct 2024 17:14:14 GMT

Hello, if we edit years and terms after school has started, will we have issues with attendance that has already been input for students?