topic Re: Transcript with current schedule in Community Forum

Transcript with current schedule

mistrettas — Thu, 14 Sep 2023 01:03:59 GMT

Every school I have worked with is now being asked for senior transcripts including the grades for 9-11 and the courses the student is taking this year. I am looking for a slick way to add course information to the bottom of a transcript. Of course, after grades are stored for the first time, this is no longer necessary. But scholarships are looking for these reports now, not after we get through a grading period.

I have kind of been able to do this by using the *period_info dat. But the students are not in classes for every period, so I am getting blank lines when a student is not enrolled for a specific period.

Re: Transcript with current schedule

JeffG9 — Thu, 14 Sep 2023 11:56:58 GMT

You can store a blank grade with a store code you don't normally use, such as Z1.

Re: Transcript with current schedule

mistrettas — Thu, 14 Sep 2023 15:06:28 GMT

I did think about storing a blank grade. Did not think about using store code of Z1 - that is a good idea. My questions is now this - I am a contractor working for a school who lost their registrar and all of their PS expertise. I am trying to get things in good order so I can hand it over to another registrar when they hire one (I estimate 12-15 months). Do you think this strategy is sustainable? Have you done that and has it caused any issues? Thanks for your help

Re: Transcript with current schedule

JeffG9 — Thu, 14 Sep 2023 15:26:09 GMT

I work with over 70 PS Districts, and many of them do this at the start of each year.

Re: Transcript with current schedule

mistrettas — Thu, 14 Sep 2023 15:29:17 GMT

Do they delete those empty historical grade records or just leave them out there?

Re: Transcript with current schedule

mistrettas — Thu, 14 Sep 2023 15:31:13 GMT

And since school has started I guess I should store with a later Quarter so I don't get any grades. Right?

Re: Transcript with current schedule

JeffG9 — Thu, 14 Sep 2023 15:43:19 GMT

Most will delete the blank grades right after storing Q1, then they can change that transcript object to pull quarter store-codes instead of the Z1s.

Yes, you should store some reporting term like a June exam that will be blank.